Down Management

Fast data and report figures.

Accounting programs create accounting books and reports and provide data to serve the needs of business administration of managers. System of books and reports have provided a lot of periodical data, reports on predefined templates have also served many different management purposes. However, the demand for information extraction from the accounting and business management software is extremely variable. During the operation, the questions demanding immediate answers often arise randomly and variably. If the accounting software has the ability to quickly answer those questions, it will save a lot of time for people to exploit information. Here, we refer to several usages of Down management function in EFFECT software.

General search engine, the after-search acts helps trace information effectively, which is Down Management.

Down Management is the process of exploring information starting from the original data, or accounting documents. Accounting documents can be in the form of records (record) in which each column contains information from documents: Date of arising, document number, professional interpretation, the clause, the related management elements such as customers, projects, cases, item cost, etc. General search Module in EFFECT helps you trace information and answer any question related to the arising data in any given time. Here are some illustrative examples of how to use this function in EFFECT. If you are using ( or will use ) EFFECT, you will be able to have more experience to exploit EFFECT software more effectively:

 List all entries for payment in a certain given period of time

You search on the data screen , select the search period ( from … to …. ) , select the account filter is " 1111 " (cash ) , then press "Search " , the entries relating to will cash out ( but both income and expenses ) . Bring the cursor to the column " Credit account " , if you see a line that was marked " 1111 " then put blue streaks in it and press F12 ( or right mouse button , then select Filter in place according to the current cell value ( F12 ) . did you find all entries for payment in the period indicated . If you do not see any line accounting is credited with " 1111 " , you can press F4 in column " Credit account " , after then select a function by L = left side , enter the filter string is 1111 , click OK , you will have similar results . you can check the professional interpretation spend money , the relevant information, such as customer, expense item ... press F3 to see the total amount spent, number of columns F7 to print out some columns or export to Excel .

Only want to see the documents related to payment to providers ( corresponding 331 )

From the above results , you bring the cursor to the column " debit account " , press the F4 (or right-click and select L = left side . Added 331 filter string , click OK . Then appears the payment bills to provider in cash.

Which providers have been paid, how much money?

In the period of one month , you may have purchased and paid for many vendors. You may have paid one supplier in many stages but you do not know the total amount paid for each provider. Meanwhile, the search results above, you just put the cursor to the column " Dv.K.hang " and press F10 ( or right-click and choose Merge current columns ( F10 ). EFFECT will merge data and new green table appears with columns : DV.K.hang , Money, percent, graphs and records. In this table, you can use the sorting function (F11) to arrange data in ascending or descending order, or alphabetically by vendor names... and you can also look at the chart column to view "horizontal graph" indicating a large or small amount. You can also print out this table by manually entered title with F7 function .

Why paid to Company A 200,000,000?

The figures in the table may surprise you, for example, company A has been paid two hundred million VND, why so much? To answer this question, you need to see all payment bills for company A. Simply put the cursor to the line "Company A" and press Enter (or double click). A table of payment bills to Company A will appear. You can check all payment bills and its interpretation. At this point, you have a detailed data table, and can answer questions related to the data in a similar way. When finished viewing, to return to the previous table (the green table before you press Enter), you only need to press F5 and press Enter on the line that contain other company name... Alternatively, you can press F2 at the entry line to show the only one input screen of EFFECT with the purpose of viewing and editing data ...